المنظمة الدولية للهجرة بتونس تفتح باب الترشح لإنتداب عديد الإختصاصات
المنظمة الدولية للهجرة بتونس تفتح باب الترشح لإنتداب عديد الإختصاصات
Junior Administrative and Finance Assistant
Sfax, Tunisia
JOB INFO
- Job Identification17851
- Posting Date12/02/2025, 10:21 AM
- Apply Before12/16/2025, 12:00 AM
- Contract TypeSpecial Short Term Graded (Up to 9 months)
- Initial Contract Duration9 months
- Vacancy TypeSpecial Vacancy Notice
- Recruiting TypeGeneral Service
- GradeG-3
JOB DESCRIPTION
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Context
Under the overall supervision of the head of the Resource Management Unit (RMU), National RM Officer and the direct supervision of the Head of Sub Office, the incumbent will be providing support to the IOM office in Sfax in terms of administration and finance requirements, in collaboration with finance, and supply chain unit.
RESPONSIBILITIES
- Provide clerical support to the finance office on its daily administrative and financial activities
- provide assistance for the smooth daily running of the administrative functions in a timely fashion, and in accordance with the Mission’s regulations and procedures;
- Maintain orderly the stamp and signature of the payments received.
- Prepare & Post accounting transactions to the Office, follow up with relevant staff for the missing documents (if any), and provide general logistic support such as photocopying and scanning documents, vouchers prepared by the unit, etc.
- Provide support in maintaining an efficient filing & E-filling system for vouchers/financial documentation/receipts and ensure their timely filing & E-filling in chronological order;
- Provide support in verifying invoices, and supporting documentation and that the goods or services they refer to were duly received or provided in line with IOM financial management rules and procedures before proceeding with payment request;
- Provide assistance for processing all staff services such as travel, expense claims, document retrieval, etc;
- Provide support to the finance assistant team in ensuring that proper and systematic completion of all posted payments and other accounting documents according in line with IOM financial management rules and procedures;
- Assist in organizing and preparing vouchers as needed during audits.
- Keeping confidentiality matters as defined by the mission’s requirements.
- Assist the finance assistant in maintaining accuracy in related to financial tracking and record keeping of the daily projects and financial activities.
- Provide support in preparing financial reporting & Monitoring for the projects so that project commitments and expenditures are tracked according to IOM standards.
- Assist in timely clearing and follow-up for mission vendor maintenance
- Assist in monthly and yearly end closures of accounts.
- Handle sub-office petty cash accounts and ensure all cash posting and supporting documents are complete in line with IOM Financial management rules and procedures
- Such other duties as may be assigned
QUALIFICATIONS
Education
High School Degree/Certificate degree, preferably in business administration, or other similar domain from an accredited academic institution and three years of relevant professional experience; or bachelor’s or Equivalent or Higher degree in the above fields with one year of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Experience in administration and technical assistance to executives an asset
Skills
- Excellent time management skills
- Capacity to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds
- Demonstrated ability to communicate clearly and effectively;
- Strong interpersonal & intercultural skills with an attention to detail;
- Team player; 100% integrity
- Excellent computer skills, especially in MS Office;
- Experience in Oracle is an asset
Languages
For all applicants, fluency in French, Arabic, and English is required (oral and written).
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
Project Assistant
Tunis, Tunisia
JOB INFO
- Job Identification17609
- Posting Date12/01/2025, 02:09 PM
- Apply Before12/15/2025, 01:00 PM
- Contract TypeSpecial Short Term Graded (Up to 9 months)
- Initial Contract Duration6
- Vacancy TypeSpecial Vacancy Notice
- Recruiting TypeGeneral Service
- GradeG-3
JOB DESCRIPTION
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Context:
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
The Migration & Development Unit works with a broad range of stakeholders to deliver on the promise of migration by promoting regular pathways and addressing the drivers of irregular migration including through youth empowerment, climate action, diaspora engagement, educational pathways, and labour migration. Within the M&D portfolio in IOM Tunisia, the Youth Empowermeent Pillar aims to support and accompany youth at risk of irregular migration, in particular those who have already tried to cross the border in an irregular way. The team’s work focuses on strengthening youth-related services by delivering technical support and capacity building to key stakeholders at national and regional level, including the Youth centres at local level providing community-based cultural, educational, and sports activities. The action will target disadvantaged young women and men, especially those at risk of irregular migration, by offering tailored services designed to enhance their employability skills and support sustainable livelihood.
Under the overall supervision of the Head of the Migration & Development Unit and the direct supervision of the National Program Officer, and in close coordination with the Youth Empowerment project team, the Project Assistant will be responsible to assist providing effective and efficient financial, administrative, and programmatic support to the youth empowerment team, as well as other related M&D project teams and activities.
RESPONSIBILITIES
- Assist on the overall implementation, and reporting of the project, in compliance with Mission’s and Donor’s administrative, legal and procedural requirement;
- Collect, maintain, and refresh all beneficiary-related database of the Youth Empowerment Pillar, through diligent follow-up;
- Support coordination with other project pillars by sharing updates and maintaining good communication for joint activities when required.
- Assist and support on the organization of activities, events and other meetings with key local stakeholders (local Government institutions, CSOs, etc.) and the private sector, inter alia, taking minutes of the meetings, brief notes/notes for the file;
- Support the drafting of regular briefings, summaries, press releases, presentations, and other relevant information materials on project activities, when required;
- Assist in drafting official correspondence (Letter, Notes Verbales, faxes) and dispatch official correspondence to Government, partners, other IOM offices on time and effectively;
- Assist in drafting inputs concerning the team’s activities to the monthly and interim reports in line with donor requirements and IOM standards and procedures ;
- Contribute to the smooth daily running of internal procurement, and other administrative formalities for the implementation of activities and liaise with Supply Chain, Finance, and Administration and HR Units as needed;
- Assist in creating and maintaining a proper documentation and systematic tracking and filing systems of administrative documents (including purchase requests, purchase orders, requests for payments, vouchers, HR forms) including the maintenance of the classification system (Hard/Soft copies) and databases of the relevant documents and liaise with IOM staff as needed;
- Maintain the confidentiality and integrity of all related information on the project, especially data concerning applicants and selected beneficiaries of the project;
- Assist to facilitate the Staff duty travels including the preparation of the Travel Authorizations; assure that Security Clearances are requested and received, book hotels and transport and prepare and submit to Finance Travel Claims and follow up about their payment;
- Undertake duty travel as needed;
- Perform such other duties as may be assigned.
QUALIFICATIONS
Education
- Bachelors or Equivalent or Higher degree in Business Administration, Social Science, International Relations, or other related field from an accredited academic institution with one (1) year of relevant professional experience ; or
- High School Degree/Certificate in the above fields with three (3) years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Ability to work effectively and harmoniously within people at different levels within and outside organization and with colleagues from varied cultures and professional backgrounds;
- Experience working with government counterparts, private sector, international organizations and/or non-governmental organizations (NGO) is an asset;
- Experience or interest in community stabilization, youth engagement and empowerment, access to education, socio-economic inclusion, or similar is an advantage.
Skills
- Ability to work under pressure to meet deadlines and high motivation with dynamic personality;
- Excellent verbal and written communication skills in all three languages;
- Attention to details and problem-solving skills;
- Strong organizational and planning skills;
- Sound knowledge of financial and administrative skills.
Languages
- For all applicants, fluency in Arabic, French and English is required (oral and written).
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
REQUIRED SKILLS
Diaspora engagementMigration and DevelopmentProgramme DevelopmentProgramme managementProject ManagementYouth engagement
